Trauma Fund Applications

 Get E-Mail Updates:

*Application Status:
Distributed = Eligible reimbursements have been distributed to the applicants.          Processing = No longer accepting any applications and currently processing applications for eligibility. 
Open = Currently accepting applications for the corresponding distribution. Click to access/download needed Application Package items. NOTE: APPLICATION DEADLINES ARE DIFFERENT FOR EACH PROVIDER TYPE. See respective Letter of Invitation for deadline.
Closed = Not currently accepting any applications.

Applying for Trauma Fund

To apply for reimbursement from the Trauma Fund, you must submit a completed application package by the designated deadline. Each application deadline is stated in the Letter of Invitation for EMS, Hospital and Physician providers.
Note that deadlines differ for each provider type. Each distribution will have a specific time frame to submit applications (identified as OPEN status). Once the application time frame has passed, claims for the corresponding time period of trauma care provided will no longer be considered.  Each applicant is individually responsible for mailing time allowances to meet their application submission deadlines and the tracking of their packages.

**Important Note: To download items for your Application Package:

1. Click on OPEN in the table above, under Application Status heading.
2. Identify your provider type (EMS, Hospital or Physician).
3. Select the correct section.
4. Download the items you need by clicking item/s.

Note: Access to Application Package items are not available when there is no OPEN Application Status. You will not be able to download any documents for submission to the Trauma Fund during this time. If you need to access any application documents during this time, please email your request to: esystems@health.ok.gov

IMPORTANT NOTICE TO PHYSICIAN APPLICANTS:  We will no longer be sending Trauma Fund Invitation letters to Physicians.You must access the link within the Physician Invitation Letter or by clicking on the 'Get Email Updates' link at the top of this page and subscribe to the web page notification system.  In the future, you will be sent an email any time updates are made to the web page, such as application due date and required documents.

Request for post-reimbursement reviews (Appeals)

Any request for review must be provided in writing, either by mail or email within 30 days from the date payment for that claim was issued, to esystems@health.ok.gov, or by mail to:

Oklahoma State Department of Health
PHS - Emergency Systems
Trauma Fund
123 Robert S Kerr Ave, Suite 1702
Oklahoma City, OK 73102-6406

Request will only be considered for a potential calculation error by OSDH in determining the amount due to a provider. Each applicant or their application representative (e.g., billing entity) is responsible for any data submitted in the Claim Form that may or may not affect the calculation of the amount due to a provider. Such errors will not be eligible for post-distribution consideration.

For inquiries or more information on the application process, email esystems@health.ok.gov , or call us at (405) 426-8480.

NOTE:  APPLICATION DEADLINES ARE DIFFERENT FOR EACH PROVIDER TYPE.  See respective Letter of Invitation for deadline.

Mailing Address:
Oklahoma State Department of Health
Emergency Services
123 Robert S. Kerr Ave., Suite 1702
Oklahoma City, OK 73102-6406

Physical Address:
Oklahoma State Department of Health
123 Robert S. Kerr Ave.
Oklahoma City, OK

Phone: (405) 426-8480
Fax: (405) 900-7560 or 4059007560@Xmedius.com (using email)
Esystems@health.ok.gov