Data Submissions & Training

Inpatient, Outpatient, Ambulatory Surgery Center (ASC), and Emergency Room Submission manuals list the data elements, coding structure, and format of the data submission requirements. The preferred method of data submission is to use the Health Care Information secure website or through API connection. 

For submitting 2023 data, please refer to the 2019 v1.2 publication of the submission manual.

• Inpatient - XML format 
  • 2019 Hospital Inpatient Discharge Data Submission Manual (XML Format)
    

For submitting 2023 data, please refer to the 2019 v1.2 publication of the submission manual.

• Hospital-Based Outpatient Surgery - XML format
  • 2019 Hospital-Based Outpatient Surgery Data Submission Manual (XML Format)
    

For submitting 2023 data, please refer to the 2019 v1.2 publication of the submission manual.

• Ambulatory Surgery Center - XML format
  • 2019 Ambulatory Surgery Data Submission Manual

For submitting 2023 data, please refer to the 2019 v1.2 publication of the submission manual.

• Hospital-Based Emergency Department - XML format
  • 2019 Emergency Department Submission Manual

Historic Manual Submission Reports

The trainings are designed to provide hospital personnel with instructions regarding the data requirements as well as the website submission and the error checking process for the inpatient, hospital-based outpatient, free-standing ambulatory surgery center (ASC), and emergency room data submissions. 

For guidance about collecting Race and Hispanic Origin from patients, including definitions and identification questions, see the brochure Collecting Race and Hispanic Origin from Patients.

Mailing Address:
Oklahoma State Department of Health
Center for Health Statistics
123 Robert S. Kerr. Ave., Suite 1702
Oklahoma City, OK 73102-6406

Physical Address:
Oklahoma State Department of Health
Center for Health Statistics
123 Robert S. Kerr Ave.
Oklahoma City, OK

Phone: (405) 426-8030
Fax: (405) 900-7604