Skip to main content

Library: Policy

340:75-8-13. Additional responsibilities of the Child Welfare worker

Revised 9-15-14

     Children in Oklahoma Department of Human Services  custody and in therapeutic foster care  placements receive child welfare services consistent with Oklahoma Administrative Code 340:75-6.  • 1


Revised 8-15-17


1.Child Welfare Services (CWS) specialist role and responsibilities.CWS specialists have responsibilities for children in Oklahoma Department of Human Services (DHS) custody and in therapeutic foster care (TFC) placements.The CWS specialist's role and responsibilities for a child in DHS custody in out-of-home placement are defined per Oklahoma Administrative Code (OAC) 340:75-6 The CWS specialist is responsible for:

(1) ensuring communication and coordination of all assigned CWS specialists and all service providers;

(2) transporting the child for a pre-placement visit or placement upon receiving notice that a TFC contractor has identified an appropriate TFC home;

(3) supplying information crucial to promoting the child in placement's safety and well-being.Failure to provide the information may jeopardize the child's safety and well-being.The TFC contractor may refuse the placement of any child in DHS custody without the information in (A) through (L) of this Instruction.The CWS specialist provides the TFC contractor with completed copies of:

(A) Form 04FC011E, Placement Agreement for Out-of-Home Care;

(B) Form 04KI005E, Child's Individualized Service Plan (ISP);

(C) court-approved Form 04KI012E, Individualized Service Plan (ISP), as applicable;

(D) Form 04KI004E, Placement Provider Information;

(E) Form 15GR004E, Notice of Grievance Rights - Minors in OKDHS Custody, per OAC 340:2-3-49;

(F) birth certificate;

(G) immunization records;

(H) court order for DHS custody;

(I) medical card;

(J) CWS specialist and CWS supervisor's office and cell phone numbers;

(K) name, address, and telephone number of the last school the child attended; and

(L) Life Skills assessment for successful adulthood, when the child is14 years of age or older;

(4) assisting the TFC contractor in locating the child's school records and facilitating the transfer of school records from one school district to another;

(5) transporting the child for admission to the new placement with adequate clothing or an emergency clothing authorization per OAC 340:75-13-45;

(6) ensuring the child enters placement with a 30-calendar day supply of any medication currently prescribed for the child to allow for uninterrupted treatment until alternate follow-up medical care is received.The CWS specialist documents the receipt and release of all medication on Form04MP012E, Receipt and Release of Prescription and Over-the-Counter Medication(s), per OAC 340:75-6-88 Instructions to Staff;

(7) updating the KIDS Placement information to reflect current placement status;

(8) providing completed Forms 04KI025E, Change in Placement Notification for Child's Attorney, and 04KI026E, Change in Placement Notification for Judge, per OAC 340:75-6-86;

(9) maintaining monthly face-to-face contact with the child, per OAC 340:75-6-48;

(10) participating in all activities associated with the development and continual revision of the child's TFC treatment plan;

(11) ensuring family visitation occurs through coordination with the TFC contractor per OAC 340:75-6-30;

(12) informing the child, the TFC contractor, and the TFC parent of the dates and times of court hearings, the updated case progress, ongoing court status, and changes to the child's permanency goal; and

(13) informing the TFC contractor of any case staffing, meeting, or action that would include the input of the TFC contractor.

Back to Top