Library: Policy

340:110-3-278. Policy

Revised 6-1-22

(a) General. Policies are individualized to the program, followed, and maintained, per Oklahoma Administrative Code (OAC) 340:110-3-281.2(c).

(b) Program liability insurance policy. Program liability insurance is maintained, unless an exception, per the Oklahoma Child Care Facilities Licensing Act, Section 404.3 of Title 10 of the Oklahoma Statutes (10 O.S. § 404.3), is posted, per OAC 340:110-3-281.1.

(d) Program policy. Program policies:

(1) are provided to:

(A) parents upon enrollment and when revisions are made; and

(B) personnel upon employment and when revisions are made; and

(2) at least, include items (A) through (L), unless a statement is included addressing non-applicable items:

(A) brief program description;

(B) ages of children accepted;

(D) compliance file location;

(E) relevant emergency plans and procedures information for parents;

(F) health inclusion, separation, and exclusion criteria, including head lice and other infestations;

(G) whether the program administers medication and under what conditions;

(H) behavior management and discipline methods;

(I) expulsion policy;

(J) mandatory reporting of suspected child abuse and neglect;

(K) infant safe sleep environment description; and

(L) procedures for:

(i) gaining building access when the entrance is secured;

(ii) receiving and releasing children, including methods for caller identification authorizing child pick-up and of an individual who picks up a child. Verbal authorizations to pick-up a child, not previously indicated in the child's records, are documented, per OAC 340:110-3-281.4;

(iii) notifying parents when a child does not arrive as required, per OAC 340:110-3-280(d);

(iv) monitoring children's health as required, per OAC 340:110-3-294(c);

(v) notifying parents of communicable disease exposure, while maintaining confidentiality of the ill child or personnel;

(vi) notifying of infestation exposure, while maintaining confidentiality of the infected child or personnel;

(vii) handling illnesses, injuries, and poison exposures, including when children are off-site;

(viii) storing, administering, returning, and medication disposal;

(ix) storing, using, returning, and medical waste disposal, such as syringes, needles, and lancets;

(x) using sun safety methods, such as sunscreen and protecting children from over-exposure to the sun;

(xi) using insect repellent;

(xii) managing children's personal belongings;

(xiii) transporting children;

(xiv) notifying parents of field trips;

(xv) receiving children arriving late for field trips when the group has left the facility; and

(xvi) providing meals and snacks, including field trips.

(e) Personnel policy. When the program has two or more personnel, personnel policies:

(1) are provided to personnel upon employment and when revisions are made; and

(2) at least, include the:

(A) qualifications, responsibilities, and professional development requirements for each position, including initial and continuing professional development. Position descriptions may meet this requirement;

(B) chain of command;

(D) procedures for the:

(i) close supervision of new personnel for at least 30-calendar days;

(ii) performance evaluations; and

(iii) discipline and termination of personnel.

(f) Volunteer policy. When the program uses volunteers, not filling another position, per OAC 340:110-3-284.1 through 340:110-3-284.4, volunteer policies:

(1) are provided to volunteers upon starting service and when revisions are made; and

(2) at least, includes:

(A) screening and selection criteria; and

(B) procedures ensuring volunteers:

(i) are familiar with emergency preparedness plans and procedures, per OAC 340:110-3-279; and

(ii) obtain training and comply with requirements.