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Library: Policy

340:100-3-38.7. Training requirements for program coordinators

Revised 7-1-11

(a) Applicability.  OAC 340:100-3-38.7 sets forth training requirements for persons employed by a provider agency to meet the program coordination requirements per OAC 340:100-5-22.1 and OAC 340:100-6-55, or to supply supervision, guidance, and oversight of paraprofessional staff providing direct supports.  If providing fill-in direct support services, the program coordinator must complete applicable training per OAC 340:100-3-38.1, 340:100-3-38.3, 340:100-3-38.5, or 340:100-3-38.13.

(b) New employee training.  No later than 30 days following the date of hire, persons performing program coordination duties must complete the online or first available Developmental Disabilities Services Division (DDSD) approved foundation training course and effective teaching course.  The first available class is the first unfilled class held within 60 miles of the program coordinator's primary work location following the program coordinator's date of hire.

(c) Job-specific training.  Each program coordinator must complete:

  • (1) within one week after date of assignment, health care coordinator training;

  • (2) within 60 days after date of assignment, Health course;

  • (3) within 90 days after date of assignment:

    • (A) case management Individual Plan module;

    • (B) case management Quality Assurance module; and

    • (C) an approved medication administration course per OAC 340:100-3-38.10; and

  • (4) within one year after date of assignment, at least 12 hours of supervisory training when supervising direct support staff.

(d) Individual-specific training.  The program coordinator ensures direct support staff are trained as specified in the service recipient's Individual Plan.

(e) Specialized training.  The program coordinator completes the approved behavior support course if required for service recipients served by the program coordinator within 90 days after date of assignment.

(f) Ongoing training.  All program coordinators complete at least 20 hours of annual training through courses, workshops, conferences, or other sources, per OAC 340:100‑3‑38 (b)(1).  The annual training requirement includes at least 12 hours of supervisory training if the employee supervises other staff.  Program coordination staff may challenge or test out of required annual recertification when an approved option is available.  Training completion hours will be granted equal to the number of hours for the standard recertification class.

(g) Exceptions.  Exceptions to training requirements per OAC 340:100-3-38.7 may be made by the DDSD director or designee.

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