Library: Policy
OKDHS:2-21-87. Envelope selection
Issued 5-1-14
The following envelopes are the Oklahoma Department of Human Services (DHS) standard for all first class letter mailings.
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(1) Half flat, tall 10, return envelope. This envelope measures 6" x 9.5" and is used to mail up to 15 pages or to mail the Business Reply Envelope. To have a DHS field office's return address print on the envelope:
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(A) submit a Form 23PU114E, Reproduction Request, to the DHS, Support Services, Departmental Services Unit (DSU) Print Shop;
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(B) provide the print shop with a current print shop order number, 'E number' located in the top, left-hand corner of a previously printed envelope; and
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(C) if the return address order number is unknown, contact the DSU Print Shop supervisor.
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(2) Business reply envelope, tall nine. This envelope measures 5.76" x 8.75", is used as a pre-paid business return envelope, and contains an Intelligent Mail Bar Code (IMB) required by the United States Postal Service (USPS). To have a DHS office location's return address printed on the envelope:
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(A) submit Form 23PU114E, Reproduction Request, to the DHS DSU Print Shop;
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(B) provide the print shop with a current print shop order number, 'E number' located in the top left hand corner of a previously printed envelope; and
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(C) when the return address order number is unknown, contact the DSU Print Shop supervisor.
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(3) Single window, tall window, envelope. This envelope measures 6" x 9.5" and is used with folded and pre-addressed mailings. To have a DHS office location's return address printed on the envelope:
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(A) submit Form 23PU114E, Reproduction Request, to the DHS Support Services Departmental Services Unit (DSU) Print Shop;
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(B) provide the print shop with a current print shop order number, 'E number' located in the top, left-hand corner of a previously printed envelope.
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(C) when the return address order number is unknown, contact the DSU Print Shop supervisor.
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(4) Double window envelope. This envelope measures 6" x 9.5" and is used with folded and pre-addressed mailings containing pre-printed return addresses.