Library: Policy

OKDHS:2-21-65. Electronically-generated records

Revised 5-1-14

     Oklahoma Department of Human Services electronically generated records maintained on computer hard drives, floppy diskettes, back-up tapes, CD-ROM, DVDs, servers, mobile devices, such as laptop computers, iPhones, flash drives, personal digital assistants, and on-line systems are subject to the disposition authority of the Archives and Records Commission.

• (1) Records created or maintained in these formats are scheduled in the same manner as any other record.

• (2) Electronically generated records are also subject to the Open Records Act.

• (3) Destruction of electronic storage devices containing electronically generated records is done per DHS:2-21-57.