Library: Policy

OKDHS:2-1-6.1. Personnel reviews

Revised 10-07-22

(a) Purpose.  Personnel reviews are conducted to ensure the fair, consistent, and equitable administration of and compliance with personnel policies and procedures by administrators, supervisors, and employees.  Personnel reviews are also conducted to document employee conduct or performance prior to corrective action.  The reviews are conducted by Human Resource Management (HRM) and are confidential internal proceedings conducted fairly and impartially.  Reviews do not assume the jurisdiction or the responsibility of the Office of Client Advocacy, the Office of Inspector General, or the Office for Civil Rights.

(b) Request for review.  Requests for reviews are accepted only from an executive team member.  Personnel reviews may also be initiated by the HRM director or deputy director of performance and compliance management. 

(c) Cooperation.  Employee cooperation in a review is mandatory.  An employee may be disciplined for failing to respond fully and truthfully or otherwise cooperate in a review. 

(d) Procedure.  The reviewer may utilize any reasonable method necessary to collect relevant information including interviews, written requests for information, document reviews, and computer searches.  Representatives are not allowed.  Interviews may be recorded. 

(e) Final report.  When the review is concluded, a report containing the reviewer's findings, conclusions, and recommended resolution is issued and sent to the requesting official.  The findings and conclusions are based on the information the reviewer considers.  The recommended resolution is consistent with OKDHS policy.