Library: Policy

340:110-5-12. Personnel records

Revised 6-1-22

(a) The child-placing agency (agency) maintains on file a personnel record for each agency personnel.  The personnel record includes:

(1) an Oklahoma Human Services (OKDHS)-provided personnel information sheet, completed for each personnel and submitted to Licensing within two weeks of his or her employment;

(2) an application, resume, or personnel information sheet documenting position specific qualifications;

(3) three references, per Oklahoma Administrative Code (OAC) 340:110-5-8(c);

(4) reports and notes relating to the individual's agency employment and performance evaluations;

(5) employment dates and reason for leaving employment; and

(6) agency required health records.

(b) Personnel records are maintained for 12 months following the personnel member's separation.

(c) Criminal history investigations records are maintained in a confidential manner, separate from the individual's personnel record, and include:

(1) criminal history review requests and documentation; and

(2) other applicable criminal history records.

(d) Licensing has access to personnel and other confidential records relevant to the program's personnel.