Library: Policy

340:105-12-37. Title V host agency monitoring and evaluation 

Issued 9-15-2021

(a) Prior to a host agency acting as a training site for participants, a host agency must understand and agree to:

(1) bear the cost of any training materials, background checks, and required health screenings;

(2) provide a safety orientation to all assigned participants;

(3) inform the project office of any changes to a participant's work schedule or training responsibilities;

(4) notify the project office if the participant's supervisor is paid with federal funds by checking the appropriate box on the host agency agreement;

(5) consider qualified participants for permanent positions within the agency as they become available;

(6) adhere to the sub-grantee's right to set participant training hours based on the available budget and other program considerations in the county where the participant is assigned; and

(7) ensure participants are not unsupervised or left alone at any time.

(b) The sub-grantee is responsible to provide technical assistance and training when required by the grantee or requested by host agency, and to annually monitor each host agency for safety conditions, documenting findings in the host agency file.