Library: Policy

340:105-12-5. State Agency responsibilities

Issued 9-15-2021

     Oklahoma Human Services Aging Services is responsible under Title V Senior Community Service Employment Program (SCSEP) to:

(1) develop and implement the state SCSEP plan with the assistance of sub-grantees and National SCSEP providers;

(2) have an equitable distribution of authorized positions in the aggregate;

(3) adhere to provisions set forth in the Older Americans Act and federal regulations promulgated under the Act;

(4) enroll and serve minority, eligible participants in proportion to the minority eligible participants' numbers within the geographical jurisdiction of the program;

(5) provide a sub-grantee with:

(A) technical assistance related to SCSEP;

(B) SCSEP information required to accomplish the sub-grantee's agreement responsibilities; and

(C) monthly SCSEP monitoring of programmatic and the financial systems and expenditures, including sub-recipients and local project operators on a regular basis to ensure compliance with cost allocations as specified in the regulations;

(6) monitor the performance of the sub-grantees for compliance with the terms, conditions, and performance criteria included within the sub-grantee agreement, such as accurate and timely financial reports, and maintaining all requirements for customer and employee satisfaction surveys;

(7) submit required SCSEP narrative reports quarterly to the United States (U.S.) Department of Labor (DOL);

(8) review performance measures on a quarterly basis and relay that information to sub-recipient;

(9) allocate SCSEP funds to a sub-recipient; and

(10) monitor the sub-recipient:

(A) for use of the allocated funds; and

(B) to ensure the non-federal share of total SCSEP costs are used for in-kind services at a fair market value to services and facilities contributed; and

(11) to adhere to performance measures and indicators as determined annually by the U.S. DOL;

(12) to collaborate with all authorized grantees with minimal disruption to participants;

(13) to select sub-grantees giving consideration to areas with a substantial population of individuals with barriers to employment.  Special consideration is given to organizations with demonstrated expertise in serving individuals with barriers to employment, including former recipients of national grants; and

(14) corrective action and follow-up procedures for sub-recipients and local project operators to remedy identified problems.